Japanese Speaking Office Administration-Assistant Manager

Japanese Speaking Office Administration-Assistant Manager

• Fulltime
• Sydney CBD

Join a global company's Sydney office and play a key role in ensuring smooth daily operations across office management, credit risk, insurance, legal coordination, HR support and expatriate administration. This is a broad, handson role ideal for someone who enjoys variety, responsibility, and being the "goto" person in the office.

About the Role

This position is responsible for keeping the office running efficiently while supporting multiple corporate functions including administration, insurance, credit risk, legal compliance, immigration processes and HR coordination. You will work closely with internal stakeholders, expatriate employees, external partners and the Oversea head office.

Key Responsibilities

Office Management

• Coordinate building maintenance, repairs and office services.
• Manage office layout planning, relocations and facility requirements.
• Oversee office leases and carpark agreements, including negotiation via agents.
• Maintain office supplies, vendor management and invoice processing.
• Submit sustainability and operational reports to head office.

Insurance Administration

• Liaise with brokers on trade credit limit insurance queries.
• Assist with annual renewal of general insurance policies.
• Collect renewal data from business divisions.
• Manage medical insurance for expatriates and submit required reports.

Credit Risk Support

• Manage internal and external credit limit updates.
• Maintain credit records and register information.
• Purchase credit reports as required.

Immigration & Expatriate Support

• Prepare and submit visa applications and permits.
• Liaise with visa agents and ensure timely updates with immigration authorities.
• Maintain compliance documentation and track changes to immigration regulations.

Legal & Compliance Support

• Manage ASIC filings and maintain company records.
• Assist with Modern Slavery reporting, supplier surveys and training.
• Support solicitors with legal claims by providing documentation and updates.

Policy & Corporate Governance

• Update company regulations and guidelines as requested by head office.
• Coordinate staff training related to compliance.

General Support

• Process expenses for expatriates and senior management.
• Maintain organisation charts and update website/presentation materials.
• Assist HR Manager with training coordination and materials.

About You

• Solid experience in office administration or corporate support roles.
• Strong attention to detail and excellent timemanagement.
• Highly organised with excellent interpersonal and problemsolving skills.
• Confident communicator with negotiation capability.
• Proactive, adaptable and comfortable in a fastpaced environment.
• Fluent in both Japanese and English (spoken & written).
• Proficient in Microsoft Office; SAP experience desirable.
• Able to handle confidential information with professionalism.

Contact 02 9978 1750 career@ssb.hoban.com.au

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.