Administration Assistant

Administration Assistant

Company: Cummins
Location: Mt Gambier (Onsite)
Employment Type: Fixed-term contract (Maternity Leave Backfill)
Start Date: 13 January 2026
End Date: 31 August 2026
Hours: 28 hours per week, Monday to Friday (approx. 9:00am - 3:00pm)
Pay Rate: $33.38 per hour

About the Role

We are seeking an Admin Assistant (Administrative Associate - Level I) to provide timely and effective administrative support to our Mt Gambier branch. This fixed-term, onsite role is a maternity leave backfill and follows established procedures and guidelines while working under direct supervision.

The role sits within General Management (OFFC) and reports to the Branch Manager, with strong engagement across the service and parts teams.

Key Responsibilities

• Answer telephones, screen calls and take messages so callers and visitors are dealt with promptly, courteously and accurately
• Transcribe, type, format and proofread a range of materials including correspondence, invoices, contracts, meeting minutes, reports and presentations
• Coordinate internal and external meetings, including scheduling, travel arrangements and meeting amenities
• Manage appointments and schedules of staff
• Process account applications, credit limit requests and supplier applications
• Allocate account payments, process customer credit notes, raise purchase orders and process supplier invoices
• Manage contractor bookings including pre-screening, compliance, inductions and onboarding
• Coordinate HSE-related activities including training, medicals and bookings in line with the site HSE Plan
• Use standard office equipment such as photocopiers, printers and other administrative tools
• Perform general administrative tasks including mail distribution, filing, and maintaining office and branch supplies or inventory
• Undertake other administrative duties in line with established guidelines and procedures to ensure work is completed accurately and on time

About You

You are an action-oriented and customer-focused administrator who enjoys supporting a busy team. You communicate clearly, plan and prioritise effectively, and take accountability for delivering high-quality outcomes.

Key competencies include:

• Action oriented and proactive approach to work
• Strong verbal and written communication skills
• Customer-focused mindset
• Ability to plan, prioritise and meet commitments
• Attention to detail and accountability
• Ability to work respectfully and effectively within a diverse team

While the role is suited to someone with 3-5 years' experience in a similar role, candidates with less experience who demonstrate strong capability and motivation are encouraged to apply.

Experience in the automotive, transport or logistics industry will be highly regarded.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.