ASO4/5 level Governance / Secretariat Support Officer

6-Month Temporary Assignment | North Terrace

An exciting opportunity is available for an experienced Governance / Secretariat Support Officer to join a Governance & Executive Services team. Reporting to the Senior Manager, Governance and Executive Services, you will play an important role in supporting executive governance processes and strategic decision-making.
This position offers flexible working arrangements, including some work-from-home opportunities.
About the Role This role provides secretariat and administrative support within the Governance & Executive Services function, with primary responsibility for supporting weekly Executive Leadership Team meetings and other key governance forums.

Key responsibilities include:

• Providing end-to-end secretariat support for executive meetings, including scheduling, agendas, papers and meeting logistics.
• Attending meetings and preparing accurate, comprehensive minutes that clearly capture discussions, decisions and actions.
• Maintaining action and decision registers and following up stakeholders to support timely completion of actions.
• Supporting a range of strategic meetings and governance activities.
• Managing governance records, templates, meeting files and document repositories.
• Assisting with the development, review and maintenance of governance procedures, guidelines and documentation.
• Providing general administrative support, including correspondence, document preparation and records management.
• Handling sensitive and confidential information with professionalism and discretion.

About You
To be successful in this role, you will demonstrate:

• Previous experience providing secretariat, governance or executive support services.
• Exceptional minute-taking skills with the ability to produce clear, accurate and timely documentation.
• Strong organisational skills with excellent attention to detail.
• Highly developed written and verbal communication skills.
• The ability to build effective working relationships with executives and senior stakeholders.
• Strong time management skills and the ability to manage competing priorities.
• Proficiency in Microsoft 365 applications, including Outlook, Word and Teams.
• Professional judgement, initiative, flexibility and a high level of confidentiality.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit www.hoban.com.au/adjustments for additional contact details.