Japanese Speaking Financial Executive Admin Assistant

Our client is seeking a highly motivated Japanese Speaking Financial Executive Admin Assistant to join their team on a 12-month fixed term contract.

In this role, you will work closely with senior management, acting as a key bridge between the local team and the overseas head office. You will coordinate requests, collect and analyse data, and provide essential support to enable informed decision-making. Much of your work will focus on financial management, making this a fantastic opportunity for candidates with accounting qualifications or relevant experience. You will also provide occasional backup support to the local accounting team, contributing to a variety of projects and business operations.

This role is ideal for someone who thrives in a dynamic, international environment, enjoys working across teams, and wants to develop their financial and administrative expertise while supporting senior leadership.

What the Role Involves

• Collect, check, and analyse financial data to support budgets, forecasts, and business planning
• Monitor bank balances and assist with cash flow
• Process funding arrangements, internal transfers, and maintain accurate records
• Prepare reports for internal and external stakeholders, including monthly sales and financial reports
• Support treasury activities, including foreign exchange monitoring and risk assessment
• Assist with diary management, travel bookings, accounts processing, and other administrative tasks
• Represent our client at industry and community events as required
• Support basic accounting processes such as month-end reconciliations
• Assist with budgeting, profit analysis, invoicing, and head office projects
• Translate documents and correspondence as required
• Ensure compliance with company policies, procedures, and workplace health & safety
• Handle any ad-hoc duties as required

What We're Looking For

• Tertiary qualifications in Accounting/Finance or relevant experience
• Minimum 2 years' experience in accounting or financial support, preferably in a Japanese corporate or multinational company
• Bilingual: native-level Japanese and fluent English
• Strong numerical skills and attention to detail
• Excellent organisation and administration skills
• Strong interpersonal and communication skills, with the ability to work independently and in a team
• Advanced computer skills, including Google Suite and MS Office (Excel, Word, PowerPoint)
• Victorian driver's license and access to reliable transport

This is a fantastic opportunity to gain broad financial and administrative experience while contributing to a dynamic, multicultural business environment.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.