APS 4 Executive Assistant

HOBAN Recruitment is seeking an experienced and proactive Executive Assistant (APS4) to support a senior leader within a high-profile Federal Government agency. This is a fantastic opportunity for an organised professional who thrives in a fast-paced environment and enjoys making a difference through meaningful administrative support.

About the Role

As the Executive Assistant, you will provide high-level administrative and secretarial support to the Branch Manager - Data and Analytics. Working under limited direction, you will manage competing priorities, anticipate needs, and ensure smooth operations within the branch.

Your key responsibilities will include:

• Coordinating diary, email, and workflow management for the Branch Manager
  
• Preparing correspondence, briefing materials, and confidential documents
  
• Organising meetings, travel, and official events
  
• Conducting research and preparing reports as required
  
• Liaising with internal and external stakeholders on policy, project, and operational matters
  
• Managing competing and often urgent priorities with professionalism and discretion
  
• Supporting the Branch Manager and Leadership Team to achieve branch objectives
  

Benefits

• Opportunity to contribute to a nationally significant agency
  
• Collaborative and inclusive team culture
  
• Career development and training opportunities
  
• Flexible working arrangements available
  
• Competitive APS4-level remuneration
  

About You

To be successful in this role, you will demonstrate:

• Proven experience as an Executive Assistant or in a senior administrative role
  
• Exceptional organisational and time management skills
  
• Strong written and verbal communication abilities
  
• High level of professionalism and discretion with sensitive information
  
• Proficiency in Microsoft Office and ability to learn new systems quickly
  
• A proactive mindset with the ability to anticipate needs and act independently
  
• A contemporary attitude towards disability and commitment to inclusion and accessibility
  

Eligibility Requirements:

• Must be an Australian Citizen
  
• Ability to obtain and maintain a national police clearance and any other relevant background checks
  

If you are a motivated Executive Assistant ready to take the next step in your APS career, apply today through HOBAN Recruitment and help make a positive impact within a leading Federal Government agency.

Applications close 5pm, Tuesday, 4th November, 2025.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.