APS 4 level Executive Assistant

HOBAN Recruitment is seeking a highly organised and proactive APS4 Executive Assistant to provide high-level administrative and executive support within a dynamic government environment located in a selection of SYDNEY client offices or WOLLONGONG NSW.
This is an excellent opportunity to contribute to a purpose-driven organisation while working closely with senior leaders.

About the Role

• Provide high-quality executive support including diary, inbox, meeting coordination, travel, and correspondence management.
• Coordinate meetings, prepare agendas and supporting documentation for committees and projects.
• Manage competing priorities and deadlines, adapting quickly to changing demands.
• Prepare briefing materials, responses to correspondence, and handle confidential information with discretion.
• Support administrative, personnel, and financial processes as required.
• Liaise with internal and external stakeholders, ensuring clear and effective communication.
• Apply sound judgement to resolve routine issues and escalate matters appropriately.
• Contribute to efficient office operations, process improvements, and team effectiveness.

Benefits

• Competitive pay rate of $43.82 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation to secure your future and support your retirement planning.
• ASAP start date, allowing you to embark on this exciting opportunity without delay.
• Full-time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
• Opportunity to work within a reputable government environment supporting meaningful outcomes.
• Flexible working arrangements, including potential work-from-home opportunities.
• Gain valuable APS experience in a supportive, collaborative team.
• Develop and enhance your executive support and administrative skillset.

About You

• Demonstrated experience providing executive or high-level administrative support in a corporate or government environment.
• Highly organised with the ability to manage competing priorities and meet tight deadlines.
• Strong communication skills, with the ability to build effective working relationships with senior stakeholders.
• Sound judgement and ability to work with minimal supervision.
• Proficiency in Microsoft Office and strong document and records management capability.
• High level of professionalism, integrity, and confidentiality.
• A proactive, reliable, and adaptable team player who contributes positively to team culture.

Please note you do need to be an AUSTRALIAN CITIZEN for this Federal Government role.
Positions close for submissions on FRIDAY 22nd MAY 2026 COB.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.