Administration Coordinator

📍 Marsden Park, NSW (Hybrid - 2-3 days WFH)
💰 $40-$45 per hour + Super
📅 ASAP Start | Contract to 30 June (extension likely)

About the Organisation

The NSW Rural Fire Service (RFS) is one of the world's largest volunteer fire services, playing a critical role in protecting communities and managing emergency responses across New South Wales.

About the Role

We are seeking a highly organised Administration Coordinator to support a busy team within the RFS. This is a hands-on role requiring strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate calendars, meetings, and workshops (including agendas, venues & catering)
• Manage travel bookings and logistics
• Take and distribute accurate meeting minutes
• Maintain records, databases, and document control systems
• Prepare correspondence, reports, and internal communications
• Provide purchasing and financial admin support (quotes, POs, invoicing)
• Support general team operations and stakeholder coordination

About You

• Proven experience in an administration, coordination, or team support role
• Strong diary management, travel coordination, and minute-taking skills
• Excellent organisational skills with the ability to prioritise effectively
• High attention to detail and strong written communication
• Experience working in government or large organisations (highly regarded)
• Confident using Microsoft Office and internal systems

What's on Offer

• Hybrid working flexibility (2-3 days from home)
• Opportunity to work within a respected government organisation
• Supportive and collaborative team environment
• Potential for contract extension beyond June

How to Apply

Apply now to be considered for an immediate start.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.