Japanese-Speaking Administrator / Executive Assistant

Japanese-Speaking Administrator / Executive Assistant

• Sydney CBD
• Perm Full-time

We are seeking an Administrator to deliver efficient secretarial and administrative support in a well-organized and timely manner.

This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.

Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality.

We require someone who is supportive, detail-oriented, and possesses exceptional organizational and communication skills.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Business trip
• Translation, Interpretation
• Develop and carry out an efficient documentation and filing system

Requirements and skills

• Native level Japanese language skill with business English
• Experience as an Administrative or Executive Assistant or in other secretarial position
• Knowledge of MS Office
• Planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.