JAPANESE-SPEAKIG ACCOUNTS & ADMIN CLERK

JAPANESE-SPEAKIG ACCOUNTS & ADMIN CLERK

• North Sydney
• Hybrid Working environment

A reputable Japanese company is seeking a Japanese-speaking Accounts & Administration Clerk to support its Australian operations. Reporting directly to the Managing Director, this role is responsible for a broad range of accounting, administration, logistics, and business support activities.

As a key member of the local team, you will play an important role in ensuring the smooth day-to-day operation of the business while acting as a liaison between the Australian office, Japan Head Office, external service providers. This is a diverse and hands-on position that combines accounting and administrative responsibilities with logistics coordination and operational support. While experience in logistics, import/export, or supply chain operations would be advantageous, it is not essential. Candidates with a solid background in accounts and administration with Japanese language skill are encouraged to apply, as full training will be provided for the logistics-related aspects of the role. This opportunity is ideal for a proactive and adaptable professional who enjoys variety, takes ownership of their work, and thrives in a collaborative small-business environment.

Responsibilities

Accounting Operations

• Prepare and maintain accounting documentation and records.
• Manage day-to-day accounting activities and banking transactions.
• Assist with financial reporting, including budget tracking, expense management, cash flow monitoring, and accounts receivable.
• Process payments, supplier invoices, and headquarters-related commissions and expenses.
• Prepare accounting reports for headquarters on a monthly, quarterly, annual, and ad hoc basis.
• Coordinate and collaborate with headquarters and external accounting firms to ensure compliance and reporting accuracy.
• Support sales administration activities, including the preparation of quotations, invoices, and related documentation.

Administration and Business Support

• Provide administrative support for office and warehouse operations, including documentation and stakeholder coordination.
• Support product and sample management activities.
• Assist the sales team with customer information management, sales reporting, promotional activities, event coordination, presentation setup, and rental kitchen arrangements.
• Support import operations through documentation management and communication with headquarters and local logistics providers (3PLs).
• Coordinate delivery arrangements with third-party logistics providers and customers.
• Assist with IT-related matters, including liaising with external IT vendors and shared office providers.
• Support headquarters requirements, including document management, audit preparation, and compliance-related activities.
• Contribute to the development and implementation of new processes, systems, policies, and reporting frameworks.

Your Profile

• Fluent in both Japanese and English, with excellent written and verbal communication skills.
• Previous experience in accounting, finance administration, office administration, or a similar role.
• Understanding of basic accounting principles and financial processes.
• Strong attention to detail with excellent analytical and problem-solving abilities.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience or knowledge of import/export operations, logistics, or supply chain management is advantageous but not essential, as training can be provided.
• Australian Citizen, Permanent Resident, or holder of a valid Partner Visa with full working rights in Australia.
• Ability to work independently while effectively managing multiple priorities in a fast-paced environment.

career@ssb.hoban.com.au

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.