Japanese-Speaking Part-Time Administration Assistant

Japanese-Speaking Part-Time Administration Assistant

• Hybrid Working environment, 2days work from home
• Mon-Fri 10:00 AM - 4:00 PM (1-hour lunch break)
• Sydney CBD
  

Job Description:

• Provide assistance to an administration team instructed by MD and Deputy MD
• Undertake general administrative duties including dealing with incoming and outgoing emails, and posts. Arrange, organise and maintain documents and files
• Provide administrative support and perform general office maintenance
• In cooperation with the vendors, provide administrative support relating to management of the office information system
• Order and manage equipment, office supplies and services
• Maintain the contacts with affiliated organizations and management of subscription services.
• Provide administrative supports to organizing and maintenance duties especially specific to governmental organization such as filings, updates, destructions and registrations.
• Prepare the draft of and respond to the general administrative communications including media coverage reporting with the headquarters as instructed.
• Provide supports to follow the security measures instruction for IT equipment and also communication tools according to the headquarter
• Providing MD support, including arranging business trip flights, handling transportation and expense reimbursements, project registration, list management, and document preparation.
• Deliver e-mail by mail distribution system and control the list of e-mail address
• Perform general reception of the office and act as the main point of contact for visitors and callers
• Coordinate seminars or other events planned and support those events organised by third parties and held by using our office facility. This includes sending invitations and organising registrations by using appropriate mode of communication.
• Prepare presentation materials for the managing director, or for the other staffs. This includes gathering and organising related information for the presentation.
  

Requirements:

• Japanese language skill
• Candidates must be permanent residents, Partner Visa, No student or WH visa
• Prior experience in administrative roles

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.