Administration Officer

Are you an organised and proactive professional looking for a dynamic part-time role? Our client is seeking an Administrative Assistant / Office All-Rounder to support our Brisbane CBD office. This is a vital role within their team, ensuring the smooth operation of our office while maintaining high corporate standards.

Location: Brisbane CBD
Employment Type: Part-time (2 days per week, potential for 3 days)

About the Role

Reporting to the Global Facilities Manager, you will collaborate with employees and leaders across various business units. Your responsibilities will include general administration, facilities management, and ad-hoc logistical support.

Your key responsibilities will include but not limited to:

• Welcome visitors and contractors, ensuring completion of safety inductions and security procedures.
• Provide general administrative support to the office as required.
• Manage kitchen and stationery supplies through a procurement system.
• Maintain office cleanliness, including daily coffee machine upkeep and dishwasher management across three floors.
• Arrange catering and manage kitchen layout for meetings and events.
• Handle incoming and outgoing mail, coordinate couriers and freight services.
• Oversee facility maintenance and repairs, including cleaning services.
• Administer security access, CCTV systems, and act as the Facility Security Manager (FSM).
• Ensure first aid kits are stocked and assist in organising First Aid/CPR/AED training.
• Assist in procuring PPE for field staff.
• Liaise with building management and external suppliers as needed.
• Process invoices for materials and services and manage cost allocations for business units.
• Communicate key office updates, including maintenance, security messages, and general company announcements.
• Administer desk and carpark booking systems.
• Assist with onboarding new hires, including pre-arrival setup and facility orientation.
• Other duties as required

About You

To be successful in this role, you will have:

• Experience in an office management or facilities role is highly desirable.
• Cert IV or Diploma in Business Administration (preferred but not essential).
• Strong administration and organisational skills.
• Exceptional customer service and communication abilities.
• Proficiency in Microsoft Office Suite.
• A proactive and solutions-focused approach.
• Ability to work across multiple business units and prioritise tasks independently.
• Must have full Australian working rights

If you are a motivated individual with a "can-do" attitude and enjoy being the backbone of a professional office, we would love to hear from you! Please note only suitable candidates will be contacted.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.